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Minutes- July 31, 2015

Ray Elementary Local School Council

Friday, July 31st @8:00 am in the Ray cafeteria

 Minutes

  I.            Call to Order  & Roll Call. Attendees: Scott Shurtliff, Jenny Wejman, Silvia Arbelaez-Ellis, Mosea Harris, Fran Grossman, Megan Thole, Kara Scott, Cynthia Horth, Andy Carter, Chris Allen (arr 8:14a). Absent: Eleni Lemberis, Ramona Burress. Begun: 8:10a. Total: 9 (Quorum met).

II.            Approve Agenda

Silvia: Striking out Item 7. Andy moved, Cynthia Seconded. Vote in Favor: Unanimous.

III.          Vote for OMA officer position.

Silvia: Nominate Ramona as the OMA officer as she is the By-laws committee chair and it makes sense to know these rules. Andy moved, Jenny seconded. Voted in Favor: Unanimous (10).

Chris came in 8:14a (Now 10 members)

IV.          Principal’s report  and vote on budget Items, if necessary (Megan Thole)

Megan: Teachers are doing a lot of professional development this summer, of their choice. The choice comes from the monies we received toward the end of the school year.

With the help of Ann Toebbe, we received 20 gallons of paint form Sherwin-Williams to paint the school. So Aug 13 we will have a bring your own brush to help spruce the school.

Back-to-School Orientation: week of Aug 24 – 28. New Family Ice Cream Social on Aug 31. Enrollment: We are calling off the list for 1st, 4th and 5th grade. Hiring/ Staffing updates: see list. Budget: Everyday Math. The contract was finalized June 26, too late for last year’s budget. Purchasing it this year for 3 years will give us significant savings. For one year, it would be $21,000; for 3 years it would be $29,000 (avg $10,000 per year).

Discussion on whether to use school fees (internal accounts) to pay for textbooks. Mosea: Should textbooks for K-5 be paid for by all students? What will 6-8 use? Megan: They actually were double-ordered last year and so we have them already. Fran: We should question why we are supplementing from school fees something like textbooks. The CPS budget should be enough to purchase these things. There is some real inequity in school spending. Scott: This is an important issue that maybe we could table for another meeting.

Scott: Moved that we purchase the $29,000 of Everyday Math textbooks for 3 years and the $995 for installation of basketball hoops. Cynthia Seconded. Voted in favor: Unanimous.

Megan: Budget considerations for the future. Youth Guidance (contract $12,000 for one semester); Hyde Park Art Center for kids interested in art during other specials (contract is $3,600); CUIP – tech help through the year (contract – $10,700).

Scott: What is helpful to me is: What happened last year? What feedback was there from teachers or others?

Jenny: The CUIP guy, Russ, is very helpful and knows the teachers. The teachers like him. He was a teacher and has a relationship with Ray.

Silvia: The Choir we keeped? Megan: Yes, we approved and paid for that already. Silvia: The budget cut coaches, will we be able have a basketball teams this year? Megan: Yes, we just have to wait for the 20th day to pay the coaches a stipend from those fees. We cannot allocate those now. Mosea: It seems like we should be gearing up now for fall sports. Megan: Yes, we have interest from teachers to do volleyball and cross-country. They are still planning on doing those sports. Last year we had basketball and cheerleading for winter sports and track for spring.

V.            Committee Reports :  **Written Communiques Also Available for some Committees**

a.       Communications (Cynthia Horth): Jennifer is working on the directory to put a survey out in fall. She is planning on Events page on the website. She also wants to put out a Yearbook. We are having a Communications meeting after this.

b.      School Climate:

Ray Elementary Local School Council

Friday, July 31st @8:00 am in the Ray cafeteria

Draft Minutes

  I.            Call to Order  & Roll Call. Attendees: Scott Shurtliff, Jenny Wejman, Silvia Arbelaez-Ellis, Mosea Harris, Fran Grossman, Megan Thole, Kara Scott, Cynthia Horth, Andy Carter, Chris Allen (arr 8:14a). Absent: Eleni Lemberis, Ramona Burress. Begun: 8:10a. Total: 9 (Quorum met).

II.            Approve Agenda

Silvia: Striking out Item 7. Andy moved, Cynthia Seconded. Vote in Favor: Unanimous.

III.          Vote for OMA officer position.

Silvia: Nominate Ramona as the OMA officer as she is the By-laws committee chair and it makes sense to know these rules. Andy moved, Jenny seconded. Voted in Favor: Unanimous (10).

Chris came in 8:14a (Now 10 members)

IV.          Principal’s report  and vote on budget Items, if necessary (Megan Thole)

Megan: Teachers are doing a lot of professional development this summer, of their choice. The choice comes from the monies we received toward the end of the school year.

With the help of Ann Toebbe, we received 20 gallons of paint form Sherwin-Williams to paint the school. So Aug 13 we will have a bring your own brush to help spruce the school.

Back-to-School Orientation: week of Aug 24 – 28. New Family Ice Cream Social on Aug 31. Enrollment: We are calling off the list for 1st, 4th and 5th grade. Hiring/ Staffing updates: see list. Budget: Everyday Math. The contract was finalized June 26, too late for last year’s budget. Purchasing it this year for 3 years will give us significant savings. For one year, it would be $21,000; for 3 years it would be $29,000 (avg $10,000 per year).

Discussion on whether to use school fees (internal accounts) to pay for textbooks. Mosea: Should textbooks for K-5 be paid for by all students? What will 6-8 use? Megan: They actually were double-ordered last year and so we have them already. Fran: We should question why we are supplementing from school fees something like textbooks. The CPS budget should be enough to purchase these things. There is some real inequity in school spending. Scott: This is an important issue that maybe we could table for another meeting.

Scott: Moved that we purchase the $29,000 of Everyday Math textbooks for 3 years and the $995 for installation of basketball hoops. Cynthia Seconded. Voted in favor: Unanimous.

Megan: Budget considerations for the future. Youth Guidance (contract $12,000 for one semester); Hyde Park Art Center for kids interested in art during other specials (contract is $3,600); CUIP – tech help through the year (contract – $10,700).

Scott: What is helpful to me is: What happened last year? What feedback was there from teachers or others?

Jenny: The CUIP guy, Russ, is very helpful and knows the teachers. The teachers like him. He was a teacher and has a relationship with Ray.

Silvia: The Choir we keeped? Megan: Yes, we approved and paid for that already. Silvia: The budget cut coaches, will we be able have a basketball teams this year? Megan: Yes, we just have to wait for the 20th day to pay the coaches a stipend from those fees. We cannot allocate those now. Mosea: It seems like we should be gearing up now for fall sports. Megan: Yes, we have interest from teachers to do volleyball and cross-country. They are still planning on doing those sports. Last year we had basketball and cheerleading for winter sports and track for spring.

V.            Committee Reports :  **Written Communiques Also Available for some Committees**

a.       Communications (Cynthia Horth): Jennifer is working on the directory to put a survey out in fall. She is planning on Events page on the website. She also wants to put out a Yearbook. We are having a Communications meeting after this.

b.      School Climate: Anne Renna: How would people feel about putting a pledge: I agree to volunteer for 10 hours per year. Generally input: Yes it sounds good to have a pledge. Some schools have a certain number of hours that parents are expected to contribute each year.

c.       Partnerships (Silvia Arbelaez-Ellis): None

d.      CIWP (Kara Scott): None

e.      Budget (Kara Scott): None

f.        PPLC (Jenny Wejman). None

g.       Facilities (Christopher Allen). We are on a go ahead for the basketball courts.

h.      Gardening (Andy Carter). We have a lot being done yesterday and today. They took out the plants yesterday to find another home. We hope volunteers will come out to help. Then we will get the planned garden planted along 57th. This group out here has done a superb job and Marcy and Kathleen Gullom have done wonderful things.

i.         Safety & Security (David Adams).

Fran: We did talk about relations with Uof C to start with early enrollments for the graduate students. I think that will be a win-win relationship.

VI.            Opportunity for Public Comment*

Ken: Chicago Sustainability Dept. Met with the group. Long story short: I would like Ray to be the leader of all CPS in Recycling. Teachers should have recycling; and lunchrooms. I think there are a lot of improvements on cost and on the environment that would be helpful. One more quick thing: I hope we have a CAC league so if we can’t afford buses.

Maureen: I’ve been talking to a lot of parents who are interested in doing grant-writing. Silvia: Excellent, Thank you.

Ann Toebbe: On Monday I will pick up paint from Sherwin-Williams. MAC does a service day award if there are 100 volunteers. MAC designers came and chose colors based on floor and cohesiveness.

Cynthia: I would like to support the Sustainability idea.

VII.            Approve Previous Minutes – Tabled to next week.

VIII.            Adjourn. At 9:14am.

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