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Minutes from April 8, 2011 special meeting to review PSC decisions

Meeting called to order at 8:10 by vice chair Crystal Watson

Roll Call

Present: Karen Macklin, Gordon Mayer, Ralph Mirro, Maria Piscitelli, Bill Schmidt, Ken Schug, Alexis Upshaw, Julie Vassilatos, Crystal Watson. Absent: Bernadette Butler, Will Walter.

Approve Agenda

Julie Vassilatos motioned to amend the agenda to include approval of minutes.

Crystal seconded. Motion carried unanimously.

Approve Minutes

Julie moved we approve minutes from 3/31 special meeting. Ralph seconded. Motion carried unanimously. Minutes will be posted on Web at http://RayLSC.cuipblogs.net.

Vote to approve Principal Selection Committee recommendations

Bill Schmidt presented a report from the PSC meeting including the names of candidates fromt he first batch of round 1 interviews selected to advance to round 2 and the names of candidates selected for round 1 interviews from the second batch of candidates.  [Names withheld from the public minutes for now]

We will use the same questions and process as last week. However unlike last week, we will decide which candidates if any to advance to round 2 on Saturday. Bill Schmidt will be inviting these 6 candidates to be interviewed Saturday.

Structure of Round 2

Round 2 candidates will be invited to visit Ray School the week of 4/11. Bill Schmidt will let them know that they are advancing to round 2, and will invite them to informally visit the school for Latin Olympics Sunday April 10 and Teddy Bear Picnic next Thursday, April 14. Chandra Garcia and Amy Levine will organize the candidates’ school visits and will coordinate that with Ms. Butler.

Round 2 candidates will also be invited to deliver a presentation to the PSC and a second-round interview at a series of evening meetings. These will take place from 6 to 9 p.m. Monday, 4/25, and Thursday 4-28 for interviews (with Tuesday, 4/26 as a backup day in case we need it).

As in the previous interview round, you must be present for all interviews to vote – ie all day this Saturday to vote on batch 2 of round 1 candidates and both days 4/25 and 4/28 to vote to advance round 2 candidates to finalist status.

Ken asked about [one of the candidates], Bill explained that she is still in the pool but may not get another interview depending on time and what we find in the rest of the batch 2 of round 1 candidates.

Ken asked if we are monitoring whether candidates accept an offer elsewhere. Bill replied we will keep on top of this.

Julie asked that we ensure candidates know if they have not been selected—Maria has a sample letter. We’ll ask PSC to be on top of this.

Ralph asked if we had the profiles—Karen volunteered to follow up to try to get them before tomorrow.

Julie asked about the content of the presentation to be delivered as part of the second round. Maria had some ideas about the structure of the final round such as a Q and A session with teachers and staff in addition to the planned public forum for final 3 candidates. We discussed some of these details and agreed that the PSC needs to continue its discussions on these topics.

Bill moved that we approve the PSC decisions from its April 7 meeting as described above. Julie seconded. Motion carried unanimously.


We discussed the agenda for our regular meeting set for 8 a.m. Monday, April 11. Lots of meetings! Maria noted that our next meeting after that will be 6:30 p.m. Monday, May 9—quite possibly the same week as the candidates forum. Items for Monday’s agenda included: budget update, Breakfast in classrooms update, brief report to public on principal process if needed, vote to approve minutes from this (4/8) meeting, vote to go into closed session if needed to discuss the principal selection process. We also discussed how we could thank the Medici for its significant in-kind support – with food and snacks for all of our Saturday meetings—and we suggested asking Ms. Butler about thanking them publicly on our billboard outside the building or in some other public way.

Public Comment

There was no public comment.


At 8:35 Julie moved we adjourn the meeting. Bill seconded. Motion carried unanimously.

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